Description:•Provide primary administrative support to Chief of Staff to Global Head and Team (as needed)•Provide backup support to Senior Executive Assistant to Global Head, as directedReports to:•Senior Executive Assistant to Global Head•Hours: 8:30 to 6:30 p.m. with flexibility to stay later as needed•Primary Location: 1221 Avenue of the Americas, 28th Fl., New York, NY with flexibility to float, as needed, to 1585 Broadway, 3rd Floor 

Skills Required
Job Responsibilities:•Heavy calendar management, meeting organization, conference room scheduling, multi-media requests (heavy use of video conferences), catering•Phone coverage for management team, respond to inquiries, properly route calls, take detailed messages. Use appropriate judgment with both internal and external calls.•Coordinate travel arrangements as needed, both domestic and international•Prepare expense reports•Assist with requisitions of blackberries, business cards, office supplies, MS Stationery and any other appropriate requests •Assist with troubleshooting of technological equipment as needed•Retrieve and research info via intra/internet•Assist with maintaining comprehensive filing system for Global Head, as directed by Sr. Exec Assistant•Assist with special events coordination: Quarterly Town Halls, Global MD/ED Calls, Offsite Sr. Mgt. Planning Sessions•Assist with managing various other calendars for Sr. Mgt. Team (Major Meetings Calendar, Whereabouts Calendar, ISG Ops Conf Room Requests)Required Skills and Personal Attributes:•Excellent communication skills, must be a self-starter, ability to work independently•Strong attention to detail, solid organization/time management skills•Team player•Ability to work in fast-paced environment, handle multiple tasks concurrently

Skills Desired
Other Requirements:•College Degree Preferred or Relative Corporate Experience (2-5 years experience)•Proficient in all Microsoft Office applications, especially Outlook for email, calendar and contacts•Keep up to date with office procedures, technical training and all policy guidelines & compliance requirements

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